TOWN OF BERNE PLANNING BOARD
MINOR SUBDIVISION APPLICATION
STEP BY STEP PROCEDURES
PRE-APPLICATION STAGE
Once the decision is made to subdivide a parcel of land, the suggested first
step in the process, especially for those who have not retained a
professional land surveyor or attorney (or prior to hiring a professional…),
is to investigate the current zoning requirements of the subject parcel with
the Town Building Department. This can be easily accomplished by doing the
following:
1. Using an existing plot plan (if available from owners records) or a small
photocopy of the tax map for the parcel (a copy can be obtained from the
Town Clerk), explain to the building department how the parcel is proposed
to be subdivided. If possible, sketch the proposed subdivision lines on the
tax map and indicate approximate dimensions (area, lot line or frontage
dimensions).
2. The Building Inspector will be able to explain the current zoning of the
parcel as well as the required minimum lot size, frontage and setback
requirements in the zoning district. This will provide some initial idea as
to whether the subdivision is reasonable.
3. If necessary, the Building Inspector may direct an applicant to the
Planning Board at this early stage to provide further guidance to the
applicant in an attempt to avoid spending money unnecessarily.
4. If a proposed subdivision is thought to be acceptable, the applicant will
be directed to have prepared and submit a formal Sketch Plan, subdivision
application and Environmental Assessment Form (EAF).
SKETCH PLAN STAGE
The requirements of the formal Sketch Plan submission are shown on the
attached submittal checklist. At this stage, the applicant should do the
following:
1. Contact a licensed land surveyor to perform a survey of the subject
parcel and prepare a map. The surveyor should be given the subdivision
checklist to insure that the prepared map will meet the Town’s requirements.
2. The applicant may be able to fill out the subdivision application and
environmental assessment form and provide a copy of the present property
deed on their own, rather than having the surveyor complete this work.
3. Once all required information is completed, the Planning Board Secretary
should be contacted (872-1448) so that the application may be placed on the
agenda for the next Planning Board meeting. At this time, the owners of the
abutting properties will be notified that an application for subdivision
will be submitted at the next Planning Board meeting.
4. The application should attend the meeting to formally submit the Sketch
Plan, subdivision application and the EAF and to explain and discuss the
proposal with the Planning Board. A minimum of five(5) paper print copies of
the Sketch Plan should be submitted to the Board for Town use. The applicant
may send the surveyor or another professional as a representative if so
desired, however it is not necessary.
5. At the meeting, the Planning Board may suggest modifications to the plan
to address any concerns raised during the discussion. These recommendations
should be incorporated into the next submission.
6. The Planning Board will also schedule a site visit to the property for
members of the Planning Board and the Town’s Conservation Board to review
the side conditions and the proposed subdivision lines.
APPROVAL STAGE
Based upon the recommendations of the Planning Board following the Sketch
Plan meeting and the site visit, a final submittal should be made in
accordance with the attached checklist for Final Plan per the following:
1. The surveyor and/or the applicant should coordinate with the Albany
County Health Department to obtain the appropriate testing for wells and for
sanitary disposal systems.
2. The Planning Board Secretary will then schedule a Public Hearing for the
application at which time the Board will undertake a final review of the
information and obtain any public comments on the application.
3. When all required information has been satisfactorily submitted and
reviewed, and the Public Hearing held, the Planning Board will be in a
position to render a decision on the application.
4. When approved, the Planning Board Chairman will stamp and sing the
appropriate number of maps. Some will be retained for the Town file and the
remainder will be returned to the applicant. The applicant is responsible
for filing the appropriate maps, along with the new deeds, in the Office of
the County Clerk.
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Forms for applying to subdivide
- 5 files. Print and fill out all pages 1-4. Fee calculation
sheet will be filled out by the Planning Board
- Hand deliver or mail to: Planning Board, Berne Town Hall, PO
Box 57, Berne, NY 12023.
- Planning Board Subdivision Application
click here
- Minor Subdivision Checklist (page 1: Sketch
Plan) click here
- Minor Subdivision Checklist (page 2: Final
Plan) click here
- Short Environmental Assessment Form
click here
- **Subdivision
Fee Calculation Sheet
click here
** For applicant's information only
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Berne,
NY
